Statutes

The German version of the Statutes is the only valid one.  

AIESEC Alumni Germany e.V.

Statutes of 22 April 1989

Modified 16 March 1991, 22 July 2005 and 7 November 2009, 10 September 2017 and 12 September 2020

 

 

Article 1 Name, location and purpose

Para. 1

The AIESEC-Kreis-Deutschland e.V. (AKD) - based on the decision of the General Assembly on 16 March 1991 in Willingen changed in AIESEC Alumni Germany e.V. (AAG) - based in Bonn pursues exclusively and directly charitable purposes within the meaning of the section "tax-privileged purposes" of the Tax Code. The association was founded on 30 October 1964 and is a registered association within the meaning of the Civil Code.

Fiscal year is the calendar year.

Para. 2

The purpose of the association is the promotion of international understanding, education and training. The statutory purpose is realized in particular through specialist events and conferences on social, cultural, political and economic topics at national and international level as well as by raising funds for the German Committee of AIESEC e.V. for the realization of its tax-privileged purposes.

AIESEC Alumni Germany e.V. will use assistants in the sense of § 57 Abs. 1 Satz 2 AO to perform its duties, as long as it does not perform the tasks itself.

  

Art. 2 Selflessness

The association is selflessly active; it does not pursue primarily self-economic purposes.

  

Art. 3 Use of funds

Funds of the association may only be used for statutory purposes. The members receive no donation from the funds of the association.

 

Art. 4 Favouring of persons

No person may be favoured by expenses that are unfamiliar to the purpose of the association or by disproportionately high remuneration.

 

Art. 5 Dissolution

In the case of dissolution of the association or the abolition of tax-privileged purposes, the assets of the association shall fall to the German Committee of AIESEC e.V., which shall use them directly and exclusively for charitable purposes.

 

Art. 6 Membership

  1. Members of the association can only become fully competent natural persons who were active during their studies at AIESEC or actively support the goals of the AAG.
  2. The membership is created by joining the association.
  3. The declaration of membership must be submitted in writing, preferably with a valid e-mail address.
  4. The Board decides on the admission based exclusively on the admission criteria mentioned above. Refusals are to be justified to the general assembly.
  5. Admission will be effective upon written acceptance by the Board.
  6. The rejection by the executive board can only be challenged by the general assembly.
  7. An entitlement for admission does not exist.

 

Art. 7 Termination of membership

  1. Withdrawal from the association can only be declared in writing to the end of the fiscal year with a three-month notice period. The member must fulfil his/ her obligations to the association.
  2. The membership ends with the death of the member.
  3. The membership also ends by exclusion:
    1. The exclusion from the association is permitted only for important reason.
    2. At the request of the board or at the request of at least five members, the general assembly decides on the exclusion.
    3. The Executive Board must notify the member in writing at least two weeks before the assembly.
    4. A written opinion of the member shall be read in the assembly which decides on the expulsion.
    5. The exclusion requires a decision of at least two thirds of the ordinary members present in a general assembly. It must be recorded in writing together with the reasons.
    6. The affected members must be notified of the exclusion and reasons for it in writing to the last known address within a period of two weeks. In the period between request for exclusion and ruling, the rights of the member are suspended.
    7. Cancellation of membership:
      1. A member also resigns with removal of membership from the association.
      2. The membership is cancelled if the member is in arrears with the annual membership fee and does not pay this contribution in full within three months of sending the reminder by the Executive Board. The reminder must be addressed to the last known address of the member.
      3. The reminder must indicate the imminent cancellation of membership.
      4. The reminder is also effective if the reminder returns as undeliverable.
      5. The deletion of the membership takes place by resolution of the executive board, which is not made known to the member concerned. The cancellation does not release from the obligation to pay the outstanding membership fee.

 

Art. 8 Membership fees

  1. There is a membership fee to be paid, which is determined by the General Assembly for the coming fiscal year.
  2. The contribution is to be paid annually in advance and paid in full for the year of entry.
  3. An admission fee is not charged.

 

Art. 9 Organs of the Associations

Organs of the association are:

  1. General Assembly
  2. Board
  3. Advisory Council (AAC)

  

Art. 10 General Assembly

The highest organ of the association is the general assembly, in which each member is represented with seat and vote. Vocal delegation is not possible. Only members who have paid their dues in the current financial year are entitled to vote.

  

Art. 11 Convocation

Para. 1

The ordinary general assembly of the association takes place once a year. The convocation shall be sent by the Board in writing at least four weeks before the beginning of the assembly, stating the agenda.

Requests by members to the agenda must be submitted in writing to a board member at least two weeks prior to the general assembly.

Para. 2

At the request of at least one third of the members or, if it considers it necessary according to the situation of the business, the executive committee must convene an extraordinary general meeting. The convocation must be made in writing within two weeks of being requested by the Executive Board, subject to a notice period of six weeks within a maximum of three months.

The invitation will be sent to the address last announced to the Board. The convening of the meeting must specify the subject of the resolution (= the agenda). Applications for members' agenda must be submitted in writing to a board member at least two weeks prior to the general meeting.

 

Art. 12 Tasks of the General Assembly

The tasks of the general assembly are:

  • Drawing up guidelines for the work of the association,
  • Receipt of the annual report of the board,
  • Control and discharge of the board,
  • Election of the board,
  • Election of auditors,
  • Transfer of certain tasks to members,
  • Setting the membership fee,
  • Amendments,
  • Requests for change of purpose and dissolution.

 

Art. 13 Quorum

A general assembly has a quorum if it has been duly convened and at least ten voting members outside the AAG board are present.

If this general meeting does have a quorum, the following general assembly is in any case quorate. This subsequent General Assembly shall be convened with a notice period of three weeks with reference to the simplified quorum.

 

Art. 14 Decision making

Decisions of the general assembly are passed by simple majority. However, amendments to the Statutes of the Association as well as requests for change of purpose and dissolution require a three-quarters majority of the represented members. This depends on the valid votes cast. Abstentions are regarded as invalid votes.

On principle, votes are cast by hand signals. At the request of at least five of those present, a written and secret ballot must be conducted.

  

Art. 15 Minuting

The decisions of the association should be recorded in the minutes, which the executive board speaker and the conference chairman sign.

 

Art. 16 Auditors

The general assembly elects two auditors, who supervise the cash transactions of the association. A check must be conducted at least once a year; the result is to be reported in the general assembly. The period of office is two years and begins on the day of the general assembly where the respective auditor is elected.

  

Art. 17 Board

The board consists of at least three and a maximum of six persons. The incumbent chairman of the German Committee of AIESEC e.V. is an additional advisory member of the executive board by virtue of office. The board determines from its circle a speaker; the speaker is a member of the board within the meaning of § 26 BGB (German Civil Code) and must be entered in the register of associations as such. The same person can be determined for a maximum of three Executive Board periods in succession.

 

Art. 18 Representation of the association

The association is represented in and out of court by the spokesman/spokeswoman of the executive board or by a member of the executive board designated by him/her.

  

Art. 19 Election and term of office

Para. 1

The General Assembly elects the Executive Board for a term of two years on proposal of its members, whereby only association members can be elected into the executive board. The election of the board is done individually for each candidate. On request, the board can also be chosen as a team.

At the request of at least one member present with voting rights, the election must be secret.

The board must be elected by a two-thirds majority. If a two-thirds majority for a team or at least three board candidates is not reached in the second ballot, the simple majority will suffice in the next ballot. A re-election of the board is permitted.

Para. 2

The term of office generally runs from January 1 to December 31 for two years. A board remains in office until a new election. With the termination of the membership in the association, however, the office also ends as a board member.

 

Art. 20 Resignation

The resignation of the board or individual members of the board is possible at any time. Such a decision is - if it is already established at this time - to be communicated to all members at a convocation of a general meeting. If more than half of the board resigns, an extraordinary general meeting must be convened.

 

Art. 21 Tasks and duties

Tasks and duties of the board are in particular:

  • Execution of the decisions of the general assembly,
  • Reporting to the general assembly,
  • Compilation of the income statement of the current financial year and budget planning for the following financial year,
  • Convocation of the General Assembly.

  

Art. 22 Board meetings

Para. 1

The board decides in meetings convened by the speaker or a board member appointed by him/ her. The submission of an agenda is to be aimed for. At least two board meetings are to be held per fiscal year. This also includes telephone conferences of the Executive Board.

Para. 2

The board has a quorum if at least two-thirds of its members are present. The board decides by majority vote. In case of a tie, the voice of the speaker decides, in the absence of which the speaker appointed by him/her for this meeting decides.

 

Art. 23 Distrust

The association can voice mistrust against the board or individual board members with a simultaneous new election. Mistrust can only be expressed at a general assembly.

Art. 24 Final Clauses

Further information on how to implement the statutes is detailed in the AAG's compendium. Notifying members via the latest known email address is sufficient.

 

Art. 25 Advisory Council (AAC)

Para. 1 Advisory Council (AAC)

The advisory council consists of a minimum of two and a maximum of ten persons. Members of the advisory council shall be members of AAG and shall be appointed by the executive board of the AAG. The period of office is three (3) years. Recurring appointments are allowed as well as stepping down. Should the number of advisory council members be less than two (2) due to office periods ending or members of the council stepping down, the last person to leave the council shall stay in office untill a successor has been appointed to office. Members of the council shall be appointed in a rolling process while minding the AIESEC decades represented. Additionally, the last president of AIESEC Alumni Germany shall be appointed to the advisory council.

Para. 2 Duties and rights of the advisory council (AAC)

The advisory council:

  • consults and supports but must not instruct the executive board
  • sets up rules of procedure in cooperation with the executive board
  • appoints a president and a co-president amongst the council members
  • must and can call for a general assembly solely when the executive board fails to call for the mandatory and yearly general assembly itself.

 

Art. 26 Honorary members

The executive board may - in concurrence of wills with the auditors - decide who is eligible as honorary member of AAG in case of extraordinary performance to the benefit of AAG and/or international AIESEC (Alumni) associations. Honorary members keep rights and duties as members of AAG, however, they need not pay membership fees to AAG for life.